Registering a Campus Organization
Registration Requirements
In accordance with University policy, volunteer campus organizations must register annually for the period of September 1 through August 31. (Note: The 2009-10 registration period will occur one month later than usual to accommodate a technical upgrade of the registration process.)
Each organization must complete a Registered Campus Organization registration form indicating the organization’s name, purpose, and names of three UCSF affiliated officers or representatives.
Registered Campus Organizations must comply with all UC regulations as set forth in the following policies:
“Policies Applying to Campus Activities, Organizations, and Students”
2009 – 2010 INITIAL REGISTRATION PERIOD:
The 2009-10 initial registration/re-registration period will commence Wednesday, September 30, 2009. To ensure that your organization is eligible to reserve space at UCSF, sponsor speakers, programs, and activities on campus, apply for funding, etc. for 2009-10, please submit your registration request by Friday, October 30, 2009.
Registration requests submitted during the 2009-10 initial registration period will receive an email notification that the organization has been approved no later than Monday, November 2, 2009.
What you will need to complete the RCO Registration Form:
Special Note: The registration form cannot be saved and returned to at a later time. The form must be completed once started or all information entered will be lost.
Organization’s Name
1. Choose a name for your organization that clearly identifies what kind of group you are.
Please note: "UCSF" cannot precede the name of the organization. The name of an organization may include the phrase "at UCSF" to indicate location only.
Example: Fencing Club at UCSF, is fine: UCSF Fencing Club, is not.
When registering your organization the name may include acronyms, but the entire name of your organization must first be completely spelled out.
Example: American Dental Education Association (ADEA) NOT: ADEA
2. If your organization is a chapter of or affiliated with a statewide, national, or global organization, this should be indicated in your organization’s name and statement of purpose.
Example: Academy of Managed Care Pharmacy (AMCP) — Student Chapter at UCSF
Organization’s Purpose
Briefly describe the purpose and objectives of your organization.
If your organization is a chapter of or affiliated with a statewide, national, or global organization, please tailor your description or purpose to reflect how your organization specifically serves the needs or addresses the interests of UCSF students, staff or faculty. (Do not merely duplicate the mission statement of the parent organization.)
Example: “...the mission of the AMA Student Chapter at UCSF is to promote the art and science of medicine and the betterment of public health. As the student chapter at UCSF, we hope to enlighten students about important issues facing current and future physicians, while allowing them to get directly involved and lobby for the healthy future that patients and physicians deserve."
RCO Officers or Representatives
Three UCSF-affiliated officers or representatives are required to register an organization.
Membership
RCO membership must be predominately UCSF students, faculty and/or staff.
Student Organization
To be eligible for “Student” status, all three representatives on the registration form must be UCSF students and the organization’s membership must be comprised primarily of students.
Registration Process:
- Special Note: The registration form cannot be saved and returned to at a later time. The form must be completed once started or all information entered will be lost.
- The person submitting the RCO registration form will be the contact person on record for the organization.
- To complete the registration form, you will need to identify two UCSF-affiliated officers/representatives and provide the UCSF Exchange User Name for each individual.
- The two identified officers/representatives will be sent an email with instructions for confirming their status in the organization.
- Both officers/representatives must confirm their status through the RCO Portal for the registration to proceed for approval.
- Once both officers/representatives have confirmed their status, the registration will be reviewed for approval.
- If additional information is needed during the review process, the RCO contact will be notified via email to log into the RCO Portal for instructions and specific details.
- The RCO contact person will be notified via email when the registration has been approved.
RCO Registration Form
Enter the RCO Portal to register a campus organization.
Please contact the Office of Student Life if you have any questions, or if you encounter any additional problems.